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How to insert the different Ellipsis … marks into Microsoft Word, Excel, PowerPoint or Outlook. Both in Office for Windows and Office for Mac.
Ellipsis … symbol is used for a gap or break in some text, usually to drop out some irrelevant text or speech. The same applies in maths e.g. 1,1,2,3 …. 377 …
There are different ellipsis styles but only one directly supported in Word and Outlook.
- The ellipsis character. A single symbol that looks like three dots close together. The Word/Outlook default.
- Three periods in a row – the Associated Press or AP format
- Three periods separated by non-breaking spaces – the Chicago Manual of Style format.
Ellipsis … symbol and shortcut
The single character ellipsis is what Word and Outlook gives you when typing three dots / fullstops in a row. That’s how most people type ellipsis, whether they realize it or not.
Word also has a special shortcut for ellipsis
Ctrl + Alt + .
That shortcut or AutoCorrect insert the ellipsis symbol from Unicode, officially called Horizontal Ellipsis.
Decimal:
8230
Hex: 2026
Web:
…
or …
(web codes aren’t used in Microsoft Office, we’ve included them for the sake of completeness.)
AutoCorrect and Ellipsis
The default ellipsis setting, converting ‘three dots’, is at File | Options | Proofing | Autocorrect
You can change or remove that.
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Change Autocorrect ellipsis setting
If you or your organization prefers the AP or Chicago style of ellipsis, it’s perhaps easiest to change the AutoCorrect accordingly. Typing three fullstop/period will change to whichever symbol you prefer.
For AP Style (three dots in a row), remove the Word default AutoCorrect so that typing three period/fullstops goes unchanged.
Chicago Style, replace the Autocorrect entry for … to the Chicago ellipsis with non-breaking spaces. Copy / Paste the string into the With … field.
Word, Excel, PowerPoint and Outlook
Insert | Symbols | Symbol and look for the Horizontal Ellipsis symbol.
Windows
In Windows there are several shortcuts to enter the Ellipsis … character into any program, but they use a numeric keypad, not the number row above the letters.
Alt + 8230
or Alt + 2026
Windows Character Map
The Windows Character Map accessory in all Windows releases
Character Map has a search feature, something missing from the Insert | Symbol in Office.
MacOS and Office for Mac inserting characters
On a Mac, Command + Control + Spacebar shortcut to open the Character Viewer. Search for ” Ellipsis ” and the Viewer should find the symbol you need.
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